Event staffing guides.
Choose your team. Get moving.

01 / Staff numbers

How many event staff do I need?

Start with the work the team needs to cover. Guest numbers matter, but a seated dinner, a drinks reception and a self-service buffet need different coverage.

• Seated meals: allow for serving each course, table drinks, clearing and resets. Short service windows and multiple rooms increase the work happening at once.
• Canapés and standing functions: cover food circulation, drinks service and collection of used plates and glasses.
• Bar service: count the bars that must stay staffed and the complexity of the drinks menu. Cocktails involve more preparation than pouring beer and wine.
• Guest arrivals: consider how many attendees will arrive together, the number of entry points and any ticket or registration checks.

List each service area and the busiest part of the event. Include setup and clearing in the shift hours rather than booking only the time guests are present.

Not sure of the number? Send your guest count, service style, venue and shift times in the quote form. You can request a quote without selecting an exact team size.

Wait staff hire →   Bartender hire →

02 / Choose your roles

Wait staff, bartenders or event crew?

Choose roles by duty so each part of your event has clear coverage.

• Wait staff and food & beverage attendants: table service, canapés, roaming drinks, clearing and buffet assistance.
• Bartenders: a dedicated bar, drink preparation and cocktail service. Include the drinks menu and number of bars.
• Kitchen hands: washing up, kitchen cleaning and catering support. Specify any food preparation duties separately.
• Registration and guest check-in staff: attendee lists, tickets, badges, directions and a welcoming arrival.
• Event assistants and setup crew: setting out event areas, moving approved equipment, operational tasks and packdown.

If you need several roles, include them in one request with the quantity, duties and hours for each. A bartender stationed at a busy bar cannot also provide continuous table service elsewhere.

View staffing services →   Setup & packdown crew →

03 / Hire costs

What affects event staff hire costs?

The main inputs are the event date, location, staff roles, number of people and shift duration. Your quote should reflect the full hours and duties you need covered.

• Date and location: include the venue address and every event date.
• Role and quantity: separate bartenders, wait staff and other crew so the requirements are clear.
• Start and finish times: include briefing, setup, service and clearing.
• Additional requirements: list uniform preferences, specialist duties and any access or equipment requirements.

Staff hire covers the people booked for the stated duties. Tell us what food, drinks and service equipment will be supplied onsite so the staffing request is complete.

Get a quote in one request. Enter the date, address, roles, quantities and shift hours together. If a detail is undecided, mark it as an estimate rather than leaving out the requirement.

Request your staffing quote →

04 / Booking checklist

What details do I need to book event staff?

Put the essentials into one enquiry to keep your booking straightforward.

1. Date and venue: event date, full address and any separate work areas.
2. Staff and duties: roles, quantities, guest count and service style.
3. Shift hours: start and finish times for each role, including setup and clearing.
4. Onsite details: contact person, arrival instructions and uniform requirements.
5. Service information: menu or drinks list where relevant, available equipment and a short run sheet.

Send the request through the quote form. Review the quote and follow its booking and payment instructions to confirm. Provide final arrival details before the shift so the team can get straight to work.

Ready now? You do not need to arrange a planning call to submit your staffing request. Use the online form and include the details above.

Corporate event staffing →   Private function staff →